Boys & Girls Clubs of Greater Sacramento Donor Policy
BGCSAC believes in safeguarding personal information and ensuring that privacy is respected and protected for donors, all youth, volunteers, vendors, and members of the Alumni & Friends Association. We will use personal information to keep donors, friends, vendors, volunteers, and alumni informed of our activities, including our programs, special events, and funding needs. We respect all requests to remain anonymous. We will always provide an “opt-out” procedure for donors and others who receive such materials to request that their names be deleted from similar mailings, phone calls, faxes, or electronic communications in the future. Donors, friends, volunteers, and alumni may contact BGCSAC at any time, and we will gladly accommodate your preferences. Individuals may choose to opt-out of electronic communication including emails. Individuals may also request that their record be flagged as “Do Not Call.” BGCA will honor all or a combination of these “opt-out” preferences.
Donor Information
Collection of Data:
BGCSAC collects personal data through event registration, email subscription, online donation services, postal mail, wire transfer, phone, and other electronic means. We only collect this information when users submit it voluntarily or through BGCA’s website. If a user prefers not to submit such information online, they may contact BGCA to determine an appropriate channel to transmit this information.
We may collect a person’s first name, last name, email address, company, position, secondary email address, address, city, state, zip code, and phone numbers (home, work, or mobile). We may collect event-specific information pertaining to a person’s attendance, corporate affiliation, meal preferences, and guests.
We may collect the provided name and email of a spouse, contributor, or foundation to facilitate the recognition of a gift. This confidential information is kept on file for IRS purposes.
BGCSAC complies with CANSPAM, and at any time donors, volunteers, alumni, and friends may “opt-out” or be removed from our contact lists and can unsubscribe to emails. BGCSAC will discontinue contact with any person upon oral or written request. For questions regarding our privacy policy or to make an “opt-out” request, please feel free to contact us at:
Boys & Girls Clubs of Greater Sacramento
5212 Lemon Hill Avenue
Sacramento, CA 95824
Phone: (916) 392-1350
Email: bgcadmin@bgcsac.org
BGCSAC will maintain an electronic record in our database of all requests for discontinuance of contacts. Oral requests will be recorded in writing by BGCSAC staff and will then be permanently recorded in the electronic donor database.
Storage of Data:
Donor information is maintained in a password-protected, secured database. Only authorized personnel have access to this information and only for appropriate business purposes. Efforts are made to protect card numbers at all times. BGCA does not store credit card numbers, and credit card refunds are processed manually and under strict guidelines.
Sharing of Data:
We respect our donors’ choices and control over their information. Donor’s information will not be used in any list exchange activity.
Donor Recognition Lists:
BGCSAC may publish a list of the names of donors over a designated amount in its annual report. Options for anonymous giving and “opt-out” selections are available. Please contact BGCSAC for these requests.
Donor Bill of Rights
This Bill of Rights was created by the Association of Fundraising Professionals (AFP), the Association for Healthcare Philanthropy (AHP), the Council for Advancement and Support of Education (CASE), and the Giving Institute: Leading Consultants to Non-Profits. BGCSAC believes in and upholds this Bill of Rights in all donor interactions.
Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To ensure that philanthropy merits the respect and trust of the general public and that donors and prospective donors can have full confidence in the nonprofit organizations and causes they are asked to support, we declare that all donors have these rights:
I. To be informed of the organization's mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
II. To be informed of the identity of those serving on the organization's governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
III. To have access to the organization's most recent financial statements.
IV. To be assured their gifts will be used for the purposes for which they were given.
V. To receive appropriate acknowledgment and recognition.
VI. To be assured that information about their donation is handled with respect and with confidentiality to the extent provided by law.
VII. To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.
VIII. To be informed whether those seeking donations are volunteers, employees of the organization, or hired solicitors.
IX. To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.
X. To feel free to ask questions when making a donation and to receive prompt, truthful, and forthright answers.
